Print Purchase Orders (Issue to Vendor)

In some instances, vendors will require a written confirmation of the purchase order, either through mail, fax or email. The Purchase Order Report tab creates a printable purchase order to send to the vendor. The purchase order can be printed for mailing / faxing or emailed to the vendor using the options presented on the Report page.

ClosedPrint or Fax a Purchase Order to a Vendor

To print or fax a purchase order to a vendor:

  1. Access the purchase order you want to print or fax.

  2. Choose between two options:

    • Click the Preview button at the bottom of any Purchase Order tab.

    • Click the Report tab.

      The purchase order displays in preview format, either in a Report Preview window or inside the Report tab.

  3. Click the Print button.

    A Print dialog box opens.

  4. Enter any desired settings and click Print.

    The purchase order prints.

    The Printed / Emailed check box on the Purchase Order Details page is selected to indicate that the purchase order has been printed.

ClosedEmail a Purchase Order

To email a purchase order:

  1. Access the purchase order you want to email.

  2. Choose between two options:

    • Click the Preview button at the bottom of any Purchase Order tab.

    • Click the Report tab.

      The purchase order displays in preview format, either in a Report Preview window or inside the Report tab.

  3. Click the Email button at the upper-left part of the page.

    The Email Report window opens.

  4. Complete fields in the window.

  5. Click the Apply button.

    For complete instructions on using the Email Report window, see: Email Displayed Report.

    Maintenance Connection will notify you that the report has been successfully emailed.

  6. Click the OK button.

    The Printed / Emailed check box on the Purchase Order Details page is selected to indicate that the purchase order has been emailed.